Booking Overview

Bookings are made by confirming your intention to attend via MeetUp and then paying for the trip.

1. Read the Terms and Conditions.  By proceding with your booking, you agree to these.
   
   
2. On the Club's MeetUp page, find the trip you would like to attend by scrolling through the event list or checking the Calendar.
   
   
3. Read the details of the trip. If you have any queries, please contact the leader(s) before booking.
   
   
4. If you would like to attend, click the red Attend button and follow the booking and payment instructions for the trip.
   
   
5. For Day trips, payment of the $10 fee is made to the Trip Leader on the day of the event (unless advised otherwise).
   
   
6. For Accommodated weekend or longer trips, you must pay in advance to secure your booking by following the booking instructions:
   
   • Complete the questionnaire for the trip - A link to the questionnaire is provided in the MeetUp event.  Make sure you include your email address and phone number in your responses.  Note: Questionnaire responses can only be viewed by the trip leaders.
   • Transfer your payment to the YHA bank account details in the questionnaire.  For the transaction reference, use the trip code followed by your first initial and surname, eg, 7D_JBloggs.
   • Your booking is not secured until payment is made and confirmed.
   
   Important:
   • If you would like to attend with one or more friends, each of you will need to complete the questionnaire and finalise your booking individually.
   • The questionnaire will ask you to provide details like:
     
     • Whether you’ve cross-country skied before, or skied at all. If so, how much experience you have.
     • If you're planning to drive, what route do you intend to take, and when you plan on leaving Melbourne. Can you provide a lift to someone?
     • Emergency contact number of someone who will not be accompanying you.
     • Any medical conditions we should be aware of, in the event of an accident.
   • Bookings are accepted at the leader's discretion.
   • Late bookings may not be accepted.  It is recommended that you book well in advance, especially for trips that require accommodation to be booked.

Cancellation / Refund Policy:

• Accommodated trips:
  If you need to cancel, please advise the leader as soon as possible, so that someone else has the opportunity to attend.
  If you have made your payment but need to cancel, unfortunately no refund will be available as the club still incurs the cost.
  If the trip is cancelled by the Club (ie. COVID government restrictions / government lockdown), you will receive a refund (For the week long Dinner Plain trip, it would be a credit to another trip as this is what the club receives from the accommodation provider).
  
  
• Day trips:
  May be cancelled up to the date of departure.
  If the Club cancels a trip (usually because of poor conditions or too few participants), your money will be refunded in full or may be put towards another trip of your choice.